Call to host 6th World Conference on Research Integrity


To accommodate the needs of those interested in hosting the 6th World Conference on Research Integrity, we have decied to extend the deadline to May 15 and to ask initially for a preliminary bid rather than a final bid. A number of countries have expressed interest in submitting a bid, but for various reasons were not able to make the initial April 1 deadline.

If you are still interested in hosting the 6th World Conference, we ask that you submit the following by May 15: 

  • A description of the conference venue
  • Accommodations
  • Travel options
  • The funding sources that will be approached for support for the conference

We will review preliminary applications prior to the Conference in Amsterdam and then work with the leading sites to develop final bids, which will be due by October 1.


Deadline for Preliminary Bids: May 15, 2017

Deadline for Final Bids: October 1, 2017

The World Conferences on Research Integrity offer a unique opportunity for countries, institutions, organizations and individual scientists to focus international attention on research integrity and the responsible conduct of research in their area of the world. The conferences provide a way for hosting countries and institutions to highlight efforts to promote research integrity in their region.

Hosting organizations are responsible for local arrangements (conference site, hotel, banquet and other meals, conference website and registration, etc.), for raising funds to support the conference and for the joint planning of the conference program. The chair of the local organizing committee works in collaboration with the chair or co-chairs of the conference to plan the program, invite speakers and otherwise plan the conference.

Past conferences have been held in Lisbon, Portugal (2007), Singapore (2010), Montréal, Canada (2013) and Rio de Janeiro, Brazil (2015) and Amsterdam, Netherlands (upcoming in 2017).

Bids are due by May 15th, 2017. The co-chairs of the 5th WCRI will review the bids and may ask for a revised version by May 18th. Decisions on the next conference location will be made by the Steering Committee on the Saturday preceding the 5th WCRI in Amsterdam (28-31 May 2017) and will be announced during the conference dinner. Interested parties should contact Nick Steneck (This email address is being protected from spambots. You need JavaScript enabled to view it.). The Bid Book of the 5th WCRI is available on request.

 

Instructions for preparing a bid

Date: May or June 2019

Format: The conference begins with pre-conference activities on Sunday afternoon and an opening session followed by informal reception on Sunday evening. The conference ends on Wednesday late afternoon. The schedule for past conferences is used as a general pattern for subsequent conferences.

Anticipate attendance: 500 -750

Venue: Facilities should include:

  • plenary sessions (seating 750)

  • concurrent sessions (6-7 rooms per session, each seating between 50 and 250)

  • poster displays (accommodating 150 posters)

  • opening reception, lunches, coffee breaks,

Host institutions are expected to provide conference management, audio-visual equipment and support, communication including adequate WiFi connectivity, and contact deadlines.

Hotel accommodation: Accomodations for 500-750 participants at different price levels. Bids should include information on:

  • availability of rooms

  • hotel amenities

  • distance to the conference venue

  • price ranges

  • banquet facilities

  • contract deadlines for hotels and banquet facilities

Local features: Including

  • airlines and local transportation (connectivity)

  • likely weather conditions

  • local attractions

  • competing events at the planned time.

Conference planning organization: Information on any organizations and services that will help to plan the conference, including experience and fees.

Local Committee members: Including names, background and contact information of people who have agreed to serve as members of the Local Committee (approximately 4-6 people). The chair of the Local Committee will serve as the primary local contact for the conference, and the chair and one other member will serve on the Program Committee.

Proposed budget:
The budget must include all anticipated expenses and provide a realistic assessment of the sponsoring already obtained or expected. The following entries should be considered when drafting the budget.

Costs
Hotel facilities
Conference planning agency fee
Opening reception
3 buffet lunches
6 coffee breaks
Banquet
Banquet venue
Banquet transportation
Music, lighting, decorations at banquet
Audio-visual at banquet
Website development
On-site computer facilities
Marketing
Conference packets, bags and name tags
Materials and supplies
Audio-visual rental and support, including video-recording of plenary sessions
Equipment rental
WiFi access in conference center
Photographer
Meeting of the Steering and Program Committees one year before the conference
Registration waivers, hotel accommodation and travel support for Program and Steering Committees
Registration waivers, hotel accommodation and travel support for plenary keynote speakers
Registration waivers and travel support for 25 active participants from less privileged countries
Other expenses related to the conference
Other expenses unique to conference site (e.g., transportation)
Contingency fund of 20%

Income:
Contributions from organizations in the host country (letters of support when available)
Contributions from previous conference supporters (letters of support when available)
Contributions from new conference supporters (letters of support when available)
Paid registrations from 500 participants at approximately US$700 each

­